1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDE

Description

Recognition of Booker Middle School student for Technology Excellence - Leona Collesano

Recommendation
N/A

2. SUPERINTENDENT'S REPORT

Description
N/A

Recommendation
N/A

3. HEARING OF CITIZENS

Description
N/A

Recommendation
N/A


Minutes: Joseph Majorino - County Compliance with (FED Law) IDEA
Dana J. Watts, Attorney - Duncan v School Board

4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA

Description
N/A

Recommendation
That the Board approves the corrections to the Consent Agenda.


Minutes: None

5. APPROVAL OF CONSENT AGENDA

Description

N/A

Recommendation
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.

Motions:
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.	- PASS
Vote Results
Motion: Frank Kovach
Second: Caroline Zucker
Shirley Brown	- Aye
Kathy Kleinlein	- Aye
Frank Kovach	- Aye
Carol Todd	- Aye
Caroline Zucker	- Aye

APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the November 17, 2009 (Board Reorganization Meeting) and the November 17, 2009 (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description

N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: 12-08-09.pdf
Attachment: 12-08-09add1.pdf
Attachment: 12-08-09ADD2.pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board, in accordance with policies of the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: rptBoardDate December 8.pdf (Confidential Item)

GENERAL ITEMS

9. CORRECTIONS TO ATTENDANCE ZONES

Description

The latest examination of school attendance zones discovered that a 1997 redistricting inadvertently crossed State Road 72 past Myakka State Park, in effect putting the eastern-most students into attendance zones for Laurel Nokomis and Venice High Schools.  The problem is that for any such students to get to those schools, they still have to come all the way in at least to I-75 before turning south; by then, they are already close to Lakeview, Sarasota Middle, and Riverview High Schools.  At this time, there are no students who would be affected negatively by this change.  If adopted, this correction to the "walking descriptions" of the five affected schools will go into effect immediately.

Recommendation

That the School Board amend the walking descriptions to Lakeview Elementary, Laurel Nokomis, Sarasota Middle, Riverview High, and Venice High Schools effective immediately, as presented.

Attachment: SR72 changes.pdf

10. ADOPTION OF EDUCATIONAL SPECIFICATIONS

Description

School Board Policy 7.78, adopted in 2008, calls for the re-adoption of Educational Specifications at least every three years.  The Board last adopted the elementary specs in 2005 and the high school specs this past January; the middle school specs have not been adopted in the format used since 2005.  All three levels are being addressed at this time in order to update common elements on a consistent basis.  The documents represent the work of at least two dozen staff members, and the School Board reviewed the draft documents at the November 17 Work Session.  Safety & security, Small Learning Communities, and the middle school teaming model are among those issues that have been reinforced.  Significant changes include an updating to Media, clarification of all levels' playgrounds and athletic fields, and the deletion of product-specific items.  In the attached documents, changes are underlined and deleted language is struck-through.

Recommendation

That the School Board adopt the Elementary, Middle, and High School Educational Specifications as presented.

Attachment: Elem Ed Specs 111709 Wk Sess.pdf
Attachment: MS EdSpec 111709 Wk Sess.pdf
Attachment: HS Ed Specs 111709 Wk Sess.pdf

11. APPROVAL TO AUTHORIZE COUNSEL TO TAKE ALL APPROPRIATE LEGAL ACTIONS IN THE ARBITRATION CASE OF DUNCAN V. SCHOOL BOARD

Description
Employee Thomas S. Duncan grieved his initial salary placement through the step of arbitration.  The arbitrator found that the employee was a member of the instructional collective bargaining agreement but then disregarded the language of the bargaining agreement when determining the employee's placement on the salary schedule.  This violates the terms of the bargaining agreement and exceeded the arbitrator's power under the agreement and the stipulation of the parties.

Recommendation
That the School Board authorize counsel to take all appropriate legal actions, including filing suit or other application with the Circuit Court, in order to seek vacation of the arbitrator's ruling in the arbitration case of Duncan v. School Board.

AGREEMENTS/CONTRACTS

12. APPROVAL OF THE COOPERATIVE AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY AND SARASOTA COUNTY GOVERNMENT FOR ALL HOSTING SERVICES SUPPORTING APPLICATIONS UTILIZED BY THE SCHOOL DISTRICT

Description

As a result of the ongoing collaboration between the Sarasota County Government and the Sarasota County School Board, the Hosting Services Agreement establishes a commitment for Information Technology Security and Support for nine key District applications and 47 servers supporting those applications.

Recommendation

That the cooperative agreement between Sarasota County Government and the School Board of Sarasota County for Hosting Services supporting our applications and servers be approved.

Attachment: Hosting Service agreement - School Board FY10 V4.pdf

FIELD TRIPS

13. APPROVAL OF THE RIVERVIEW HIGH SCHOOL MUSIC-WIND ENSEMBLE FIELD TRIP TO GATLINBURG, TENNESSEE, ON APRIL 29, 2010 THROUGH MAY 2, 2010

Description
Students will be given the opportunity to meet and hear other highly rated high school bands from around the country.  Outside of the music education, our students will enjoy a rich history education by visiting the Smoky Mountain National Park on a guided tour and learn some of the history of the Appalachian Mountains and its culture.

Recommendation
That the Riverview High School Music-Wind ensemble field trip to Gatlinburg, Tennessee, on April 29, 2010 through May 2, 2010, be approved.

14. APPROVAL OF THE BOOKER HIGH SCHOOL VOCAL JAZZ ENSEMBLE FIELD TRIP TO BOSTON, MASSACHUSETTS, ON MARCH 12, 2010 THROUGH MARCH 14, 2010

Description

This is an annual competition in which 3000 students from various schools come together to participate.   The Jazz Ensemble of Booker High School are four time defending champions for Vocal Jazz Ensemble and two time defending champion Jazz Combo.  This competition allows for great exposure for Booker High School.  Students will also be participating in a tour of the Berklee College of Music and will audition for scholarships while there.

Recommendation

That the Booker High School Vocal Jazz Ensemble field trip to Boston, Massachusetts, on March 12, 2010 through March 14, 2010, be approved.

EXPULSIONS

15. APPROVAL OF EXPULSION CASE NO. 10-123

Description

The student listed in Expulsion Case No. 10-123, is in violation of an accepted Deferred Settlement Agreement for school placement.  On October 27, 2009, the student listed in Expulsion Case No. 10-123, violated School Board Policy 5.32(1)(K), Threat to Staff.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until August 24, 2010.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 10-123, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2009-2010 academic year, the 2010 summer session until August 24 of the 2010-2011 academic year.

Attachment: EXPULSION CASE NO 10-123.pdf (Confidential Item)

16. APPROVAL OF EXPULSION CASE NO. 10-103

Description

The student listed in Expulsion Case No. 10-103, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On October 20, 2009, the student listed in Expulsion Case No. 10-103, violated School Board Policy 5.34(1)(d), Fighting.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until August 24, 2010.

Recommendation

That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 10-103, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2009-2010 academic year, the 2010 summer session until August 24 of the 2010-2011 academic year.

Attachment: EXPULSION CASE NO 10-103.pdf (Confidential Item)

17. APPROVAL OF EXPULSION CASE NO. 10-139

Description
The student listed in Expulsion Case No. 10-139, violated School Board Policy 5.322, Prohibition Against Use, Sale, or Possession of Alcohol, Drugs, or Paraphernalia.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until January 10, 2011.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case 10-139, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2009-2010 academic year; the 2010 summer session, until January 10 of the 2010-2011 academic year.

Attachment: EXPULSION CASE NO 10-139.pdf (Confidential Item)

18. APPROVAL OF EXPULSION CASE NO. 10-126

Description

The student listed in Expulsion Case No. 10-126, violated School Board Policy 5.34(1)(d), Other Major Incident - Computer Violation and School Board Policy 5.34(1)(e), Disruption to Efficient Operation of the School.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 4, 2010.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case 10-126, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately until June 4 of the 2009-2010 academic year.

Attachment: EXPULSION CASE NO. 10-126.pdf (Confidential Item)

19. APPROVAL OF EXPULSION CASE NO. 10-038

Description

The student listed in Expulsion Case No. 10-038, is in violation of an accepted Deferred Settlement Agreement for school placement.  On September 18, 2009, the student listed in Expulsion Case No. 10-038, violated School Board Policy 5.34(1)(d), Fighting.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 4, 2010.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 10-038, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2009-2010 academic year.

Attachment: EXPULSION CASE NO. 10-038.pdf (Confidential Item)

20. APPROVAL OF EXPULSION CASE NO. 09-308

Description

School Board Policy 5.34(4), permits the Board to hold in abeyance the expulsion of a student if the student participates in a recognized alternative-to-expulsion program.  This student has been withdrawn from the alternative program and the expulsion reinstated.

Recommendation

That the abeyance of Expulsion Case No. 09-308, be rescinded per School Board Policy 5.34(4).

Attachment: EXPULSION CASE NO.09-308.pdf (Confidential Item)

21. APPROVAL OF EXPULSION CASE NO. 09-246

Description

The student listed in Expulsion Case No. 09-246 is in violation of an accepted Expulsion Settlement Agreement for alternative School placement.  On February 5, 2009, the student listed in Expulsion Case No. 09-246 violated School Board Policy 5.322 Prohibition against Use, Sale or Possession of Alcohol or Drugs.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until January 20, 2010.

 

 

Recommendation

That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34 the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 09-246, to expel the student referenced therein from the Sarasota County Schools be approved effective immediately until January 20 of the 2009-2010 academic year.

Attachment: 09-246.pdf (Confidential Item)

22. APPROVAL OF EXPULSION CASE NO. 09-040

Description

School Board Policy 5.34(4) permits the Board to hold in abeyance the expulsion of a student if the student participates in a recognized alternative-to-expulsion program.  This student is being placed in a Virtual school program.

 

 

 

 

Recommendation

That the Expulsion Case No. 09-040 be held in abeyance per School Board Policy 5.34.

 

 

Attachment: 09-040.pdf (Confidential Item)

23. APPROVAL OF EXPULSION CASE NO. 10-144

Description

Approval of Expulsion Recognition from South Madison Community, School Corporation, Indiana Public Schools, Sarasota County Expulsion Case No. 10-144.  Florida Statute 230.23(6)© 2 gives the School Board as a receiving school district, the authority to honor the final order of expulsion of a student by another School Board.  School Board Policy 5.34(4) permits the School Board to hold in abeyance, the expulsion of a student if the student participates in a recognized alternative-to-expulsion program.  This student is being placed in a Virtual School/Home School program.

 

 

Recommendation

That the expulsion of the student Expulsion Corporation Case No. 10-144 from South Madison Community School, Indiana, be honored and held in abeyance per School board Policy 5.34(4) and (5).

Attachment: 10-144.pdf (Confidential Item)

MATERIALS MANAGEMENT

24. APPROVAL TO AWARD BID #0529 FOR THEATRICAL STAGE INSPECTION, MAINTENANCE, AND REPAIR SERVICES

Description
Bids to provide 'Theatrical Stage Inspection, Maintenance, and Repair Services' were received from six vendors on November 12, 2009. The bid of Hile's Curtain Specialties was the best low bid meeting the advertised specifications. This bid is for a period of one year with the option to renew for two additional one-year periods. The funds for these purchases are contained in the capital budget allocated to the Facilities Services Department.

Recommendation
That the bid of Hile's Curtain Specialties, to provide 'Theatrical Stage Inspection, Maintenance, and Repair Services', in an amount not to exceed $100,000.00, be approved for award and purchase.

Attachment: TheatricalStageMaint0529Rec.pdf

25. APPROVAL TO AWARD BID #0530 FOR TELEPHONE SYSTEM MAINTENANCE AND EQUIPMENT

Description
Bids to provide 'Telephone System Maintenance and Equipment' were received from six vendors on November 12, 2009. The bid of Southeastern Telecom, Inc., was the best low bid meeting the advertised specifications. This bid is for a period of one year with the option to renew for two additional one-year periods. The funds for these purchases are contained in the operating and capital budgets allocated to the Information Services Department.

Recommendation
That the bid of Southeastern Telecom, Inc., to provide 'Telephone System Maintenance and Equipment' in an amount not to exceed $500,000.00, be approved for award and purchase.

Attachment: TelesysMaint0530Rec.pdf

CONSTRUCTION

26. APPROVAL OF THE DELETION FOR DEMOLITION OF PORTABLE #99-648 AT ASHTON ELEMENTARY SCHOOL

Description

The Long Range Planning office has determined that this relocatable classroom is no longer needed by the district.  The specified portable recommended for deletion has been inspected by Facilities Services and Construction Services staff and is deemed to no longer be economical to maintain or renovate.  Funds for demolition are available in the capital projects account.  This portable is currently being utilized as outlined on the enclosure.

Recommendation
That the deletion of Portable #99-648 at Ashton Elementary School from the F.I.S.H. inventory for demolition be approved as presented.

Attachment: BAIenc12-8-09PortDemoAshton#99-648.pdf

27. APPROVAL OF UPDATE #2 TO THE 2009/2010 ANNUAL CERTIFICATION OF PROFESSIONALS FOR CONSTRUCTION RELATED SERVICES

Description
The recommended professionals have submitted request for annual certification by the School Board to provide professional construction related services for Sarasota County School Board projects.  These submissions are in accordance with School Board Policy #7.71.  The initial list was Board approved on 7/21/2009 (Item #64).  The newly added firms are identified, on the enclosure, at the end of the initial listing and are in bold print.  Upon Board approval, the pertinent data from these submissions will be incorporated to the existing list.

Recommendation
That Update #2 to the 2009-2010 Annual Certification of Professionals for Construction Related Services be approved as presented.

Attachment: BAIenc12-8-09AnnualCert2009-10Update#2-12.pdf

28. APPROVAL OF PAYMENT TO ARCHITECT FOR ADDITIONAL SERVICES FOR VENICE HIGH SCHOOL AND BOOKER HIGH SCHOOL MASTER PLANNING

Description
After completion of contractual obligations for master planning services for Venice High School (VHS) and Booker High School (BHS), BMK Architects, Inc. was requested by Construction Services staff to perform additional services related to these master plans.  Services included redesign of the Small Learning Community concept, redesigning the Performing Arts Theatre concept, adjusting for program changes at VHS, redesigning the Riverview High School prototype to accommodate VHS, and redesigning the BHS master plan to accommodate Orange Avenue remaining in place.  These services were not added to the contract by amendment, but were performed in good faith.  Funds for this payment are available in the capital budget account.

Recommendation
That BMK Architects, Inc. Invoice #1 dated 10/20/2009, in the amount of $32,845.00, for additional architectural services performed between 3/3/2008 and 12/4/2008 for the master planning of Venice High School and Booker High School be approved as presented.

Attachment: BAIenc12-8-09BMK-Inv#1AddSvcsBHS-VHS-MP.pdf

29. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES CHANGE ORDER(S)

Description
The Construction Services Change Order(s) have been summarized on the enclosure for ease of review.  These change order(s) collectively total a reduction of $2,818,184.44 in contract amounts.

Recommendation
That the Construction Services Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc12-8-09CSD-CO.pdf

FINANCE

30. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR JULY, AUGUST, SEPTEMBER, AND OCTOBER 2009

Description
The Superintendent's Financial Statements, prepared on a cash basis, for the months of July, August, September, and October 2009, do not reflect any unexpected trends at this stage in the 2009-10 fiscal year.  The negative trend in the General Fund is to be expected as the District does not receive their main funding source, property tax revenues, until late November.  However, the deficit spending in the General Fund will continue as fund balance has been budgeted to decrease this fiscal year due to State revenue shortfalls and reduced property tax revenues.  The Food Service Fund has a negative unreserved fund balance due to the Food Service Fund reliance upon reimbursement from the Federal Government and payment of student meals.  With school starting later in August and a smaller summer feeding program this year, the Food Service Fund reflects a lag in receiving payment for meals.  The increase in revenues and expenditures in the Special Revenue Fund is due to the influx of Stimulus and ARRA funding.

Recommendation
That the Superintendent's Financial Statements for July, August, September, and October 2009, be approved as presented.

Attachment: July.pdf
Attachment: August.pdf
Attachment: September.pdf
Attachment: October.pdf

JOB DESCRIPTIONS

31. APPROVAL OF THE NEW JOB DESCRIPTION FOR BUS DRIVER/DELIVERY CLERK

Description
The new job description for the split position of Bus Driver/Delivery Clerk is being presented for School Board approval.

Recommendation
That the School Board of Sarasota County approve the new job description for Bus Driver/Delivery Clerk.

Attachment: Job 338 - Bus Driver-Delivery Clerk.pdf

SCHOOL BOARD RULES

32. APPROVAL OF SCHOOL BOARD RULES

Description

The following School Board Rules have been advertised and are ready for approval:

3.90, Charter Schools

4.21, Instructional Materials Selection

6.18, Contracts:  Instructional and Administrative Personnel

7.35, Investment of Funds

7.52, Travel Expense Reimbursement

8.10, Safety

8.30, Purpose and Functions of the Transportation Program

8.45, School Breakfast Program      

Recommendation
That the School Board of Sarasota County approve School Board Rule 3.90, Charter Schools; 4.21, Instructional Materials Selection; 6.18, Contracts:  Instructional and Administrative Personnel; 7.35, Investment of Funds; 7.52, Travel Expense Reimbursement; 8.10, Safety; 8.30, Purpose and Functions of the Transportation Program; and 8.45, School Breakfast Program

Attachment: Policy 3.90-rev-9-1-09.pdf
Attachment: Policy 4.21-rev-9-1-09.pdf
Attachment: Policy 6.18-rev-9-1-09.pdf
Attachment: Policy 7.35-rev-9-1-09.pdf
Attachment: Policy 7.52-rev-9-1-09.pdf
Attachment: Policy 8.10-rev-9-1-09.pdf
Attachment: Policy 8.30-rev-9-1-09.pdf
Attachment: Policy 8.45-rev-9-1-09.pdf

33. APPROVAL TO ADVERTISE REVISIONS TO SCHOOL BOARD RULES

Description

Revisions have been made to the following School Board Rules by Educational Management Consultant Services (EMCS):

 

3.50, Public Information and Inspection of Records 

6.32, Telephone Calls, Electronic Communications and Facsimiles

6.321, Wireless Telephone Usage  

5.32, Zero Tolerance for School Related Crimes  

5.20, Student Assignment 

Recommendation
That the School Board of Sarasota County authorize the advertisement of School Board Rule 3.50, Public Information and Inspection of Records; 6.32, Telephone Calls, Electronic Communications and Facsimiles; 6.321, Wireless Telephone Usage; 5.32, Zero Tolerance for School Related Crimes, and 5.20, Student Assignment.

Attachment: Policy 3.50-rev-9-1-09.pdf
Attachment: Policy 6.32-rev-9-1-09.pdf
Attachment: Policy 6.321-rev-9-1-09.pdf
Attachment: Policy 5.32--rev-9-1-09.pdf
Attachment: Policy 5 20--revised--11-18-09.pdf

34. APPROVAL OF THE ADVERTISING OF THE 2010-2011 AND 2011-2012 SCHOOL CALENDARS

Description

A district committee comprised of school and district level administrators, teachers, members of the classified staff and parents, developed the proposed district school calendars for the 2010-2011 and 2011-2012 school years.  The proposed calendars are ready for approval.

Recommendation
That the advertising of the 2010-2011 and 2011-2012 school calendars be approved as presented.

Attachment: 2010-11 2011-12 Draft Calendars.pdf

Motions:
That the advertising of the 2010-2011 and 2011-2012 school calendars be approved as presented.	- PASS
Vote Results
Motion: Caroline Zucker
Second: Kathy Kleinlein
Shirley Brown	- Aye
Kathy Kleinlein	- Aye
Frank Kovach	- Aye
Carol Todd	- Nay
Caroline Zucker	- Aye

35. ANNOUNCEMENTS/COMMENTS

Description
N/A

Recommendation
N/A

36. ADJOURNMENT

Description
N/A

Recommendation
N/A


Minutes: 

The Chair adjourned the regular Board meeting at 6:53 p.m.

We certify that the foregoing minutes are a true account of the regular Board meeting held on December 8, 2009, and approved at the regular Board meeting on January 5, 2010.